Please read carefully through all the requirement and responsibilities below  that a stage organizer of the EGCA Grand Prix has. If you are comfortable with the requirements and responsibilities please fill the registration form.    

ACCOMMODATION & MEALS
- An organizer of a stage is responsible to arrange minimum hostel / student dorm level accommodation for teams and referees.  People should be accommodated in double or triple rooms (twin beds);
- There should be also option to have a single room (the organizer can take some extra cost for a single room);
- The organizer should offer following meals: dinner on arrival day, breakfast, lunch and dinner on competition days, breakfast and lunch on departure day). Lunch and dinner must be hot meals;
- Lunch should be served primarily at the venue or maximum 10 minutes walk from the venue;
- Organizer can choose a place to offer breakfast and dinner but the place should be located close to the accommodation place / the venue;
- The distance between an accommodation place and the nearest international airport can be maximum 1,5 hours (driving distance) and between accommodation place and the venue maximum 45 minutes.

CANCELLATION / POSTPONEMENT
- If an organizer of a stage have some problems to organize the stage in schedulled dates it should be informed immediately to the EGCA Competition Committee but minimum 60 days before a preliminary date when the stage should be kicked-off;
- The organizer should try to find new dates for the stage with the EGCA Competition Committee;
- If the organizer must cancel the stage it's responsible to refund all the participation payments that the participating clubs have already paid (not flight tickets or other travel costs).      

DEADLINES
- Participating clubs will fill the registration form not later than 50 days before the start of a stage; 
- The organizer should send the entry form and invoice of the participation fees not later than 40 days before the start of the stage; 
- Entry form must be returned and participation fees paid by the participating clubs not later than 20 days before the start of the stage;
- The organizer should send all the relevant information about the tournament (game schedule, team line-ups, list of referees, transportation schedule etc...) to the participating clubs, referees and EGCA representative not later than 14 days before the start of the stage;
- The organizer should ensure with the EGCA representative that all the relevant information of the stage will be updated on egca.info website not later than 10 days before the start of the stage.

EGCA REPRESENTATIVE
- EGCA Competition Committee will nominate always one representative from the committee who works physically at the stage together with a local organizing committee during the tournament;
- The organizer should cover all the expenses of travel, local transportation, accommodation and meals for the EGCA representative during the stage;
- EGCA representative is an individual who is not part of the stage as an athlete, coach or referee and who has for example following responsibilities:
A. To represent the Association with the official entities present in the event;
B. To ensure good tournament organization within fair play;
C. To assist the organizer;
D. To collect information and data for communication platforms;
E. To prepare a report on the organization.

FINANCE
- An organizer of a stage is responsible to look for enough funding to ensure that all of the requirement of the high level competition will happen during the stage;
- The organizer can freely make agreements with sponsors and partners to fund the stage;
- EGCA Competition Committee can help the organizer to find funding channels but EGCA is not responsible to cover some possible economical losses of the stage for the organizer;
- In some cases main sponsors of the EGCA should get its logos and advertisements to be shown at the venue of the stage as well as in the live broadcast.  

GOALBALL EQUIPMENT
- An organizer of a stage is responsible to provide and ensure that there are enough following equipments for the tournament:
* Goalball goals;
* court tape and rope;
* game balls (one ball / 6 games);
* eye-batches;
* score board and timer;
* writting equipments for a score keeper;
* 10 second timers for referees;
* first-aid equipments.   
 
LIVE BROADCAST
- All the games of the EGCA Grand Prix 2025 stages will be live broadcasted on Goalball TV YouTube channel;
- An organizer of a stage is responsible to provide all the equipment which are needed for the live broadcast (EGCA offers only technical help); 
- The organizer should nominate some response person for the live broadcast and ensure that there is always someone to help with the live broadcast;
- The response person of the live broadcast will get an access to the Goalball TV YouTube channel from EGCA;
- The English commentary is not mandatory but recommended. EGCA can assist in finding an English-speaking commentator for the event, but covering their costs is the organizer's responsibility;
- All the commentary on GoalballTV channel must be in English, if the organizer wants to have a commentary in its home language, it must be done by its own website or social media channel.  
 
LOCAL TRANSPORTATION
- An organizer should arrange transportation for teams and referees from the nearest international airport, central railway / bus station or harbour before the stage and back after the stage;
- The organizer should arrange also transportation for clubs, referees and EGCA representative during competition days if a walking distance between the hotel and the venue is over 1500 meters;
- Local transportation should be made by a car, mini bus or bus (not public transportation).

OFFICIALS
- All the officials can come (goal judges, score keepers, timers and live broadcast monitors)from the same country than the organizing club;
- The organizer should take care of recruiting, educating, schedulling and monitoring the officials. EGCA representative can help if needed.

PENALTY
- Depending on a report of an EGCA representative and all the feedback that EGCA Competition Committee will get from the participating clubs and referees about a stage, the Competition Committee can impose maximum 500 € penalty for an organizer who has neglected its oblications and responsibilities. 
    
REFEREES
- An organizer of a stage should invite minimum 6 referees to a stage depending the amount of games in the tournament;
- Referees must have IBSA level I, II or III classification;
- 50 % of referees can come from the same country than the organizing club of the stage;
- The organizer should cover local transportation, accommodation and meals for referees during the stage;
- Organizer makes a schedule for referees together with EGCA representative.

RESPONSE PERSONS
- The organizer should nominate for a stage (a person can have more than one task):
* Contact person (a person who takes care of all the contacts between the organizer and EGCA, participating clubs, referees and media representatives);   
* Response person for the live broadcast (a person who can deal with livestream equipments and handle technical issues. This person also monitor that there is always some person to help live broadcast team in their work); 
* Response person for the results, website & social media updates;
* Response person for first-aid: the organizer should provide all the equipments for first-aid and also be ready to help people to get to a hospital in some serious injury cases.  

SOCIAL MEDIA & EGCA WEBSITE
- An organizer of a stage is responsible to market the stage on social media together with EGCA media group;
- The organizer must name the response person who Works with the EGCA representative and EGCA Media Group to update results, photos and other information from the tournament.

TROPHIES
- The organizer should organize trophies for:
* Best team of the tournament
* Best scorer or the MVP of the tournament
- The organizer can also award best scorer or the MVP from male and female athletes but it's not mandatory.

VENUE
- An organizer of a stage is responsible to arrange a proper sport hall  to be used as a venue of the stage; 
- The hall must be at least 25 meters long and 20 meters wide;
- There must be a proper spectator area at the venue;
- There should be a proper sound system at the venue for the announcer and music; 
- There must be air conditioning at the venue;
- There should be minimum four changing rooms at the venue and changing rooms should include showers;
- There should be some area for warming-up at the venue.